YAVAPAI COUNTY PLANNING AND ZONING ORDINANCE Page 78 b. Staff Consultation: Upon receipt of the nomination letter, the Development Services Department shall arrange and hold a consultation with one (1) or more representatives of the nominating group to discuss the procedure, regulations, plans, fees and other matters relating to the creation and administration of a DRO zone. When the Development Services Department is satisfied as to the state of preparation of the nominating group, the Department shall recommend to the Planning and Zoning Commission that the nomination for a DRO zone be discussed in a public hearing. c. Public Discussion: The members of the Planning and Zoning Commission from the Supervisory District containing the DRO zone shall form a hearing committee and hold a public hearing within (or as near as practicable to) the proposed DRO zone area after due public notice, publication, and posting within the area. The minimum hearing fee shall be paid by the nominating group for the application for public discussion. d. Invitation to Apply: After discussion, the Planning and Zoning Commission may invite the nominating group to develop and submit a formal DRO zone application. No more than one (1) DRO nomination will be accepted for formal application for any one (1) area (i.e.: no duplication or overlaps) at any one (1) time. If several DRO zone applications are known to be in preparation for the same or adjacent general areas, the Planning and Zoning Commission may delay one (1) or more applications to foster integration, consistency, compatibility, or feasibility for the welfare of the larger community. 4. Application Process: a. Preparation: The nominating group shall prepare a full DRO zone application meeting the content requirements below. Upon completion, the nominating group shall submit the application to the Development Services Department for an advisory review of content and completeness. b. Filing: When advised of the completeness of the application, the nominating group shall file the application, along with an application fee, with the Development Services Department. A legible copy of the filed application, certified by the Development Services Department, shall be recorded with Yavapai County Recorders’ Office (with recording fees to be paid by the nominating group). The filing of a draft DRO zone application with the Recorders’ Office shall be a master form as provided in A.R.S. §11-464, for public information only. Such recording of the draft application shall not be binding on properties within the proposed DRO zone unless formally adopted. Each recording shall specify its expiration date to be eighteen (18) months after recording or upon adoption, whichever is sooner. (Adopted DRO zones shall be recorded as adopted making specific reference to the recording data of the master form.) Additional copies of the application shall be placed at points of local availability for review by local property owners in such locations as may be approved by the Development Services Department. Any change in the geographic area, content, or other material change in the proposed DRO zone shall constitute a new application and shall require a complete new recording or an amendment to the original master form stating the specific portion or portions to be changed or deleted by reference to page and paragraph.