YAVAPAI COUNTY PLANNING AND ZONING ORDINANCE Page 20 2. Notice by Mail: The Land Use Specialist shall mail notices by first class mail of the Planning and Zoning Commission hearing, from a list supplied by the applicant, to each real property owner as shown on the last assessment of the property within three hundred feet (300’) of a proposed district boundary change. a. Such list shall be certified by a Title Company as current owners, or certified by the applicant as last owners of record in the County Assessor's Office. b. The notice sent by mail shall include, at a minimum, the date, time and place of the hearing on the proposed amendment or change including a general explanation of the matter to be considered, a general description of the area of the proposed amendment or change, and how the real property owners within the Zoning area may file approvals or protests of the proposed rezoning. I. CITIZEN PARTICIPATION PLAN A. Every applicant who is proposing a project, which requires a public hearing, shall include a citizen participation plan, which shall be implemented prior to the first public hearing. This process shall be started prior to submitting a rezoning, General Plan Major Amendment or Use Permit application. This process should not occur until after the required pre-application meeting and consultation with the Planning and Design Review Division staff. B. Purpose: 1. Ensure that applicants pursue early and effective citizen participation in conjunction with their applications, giving them opportunity to understand and try to mitigate any real or perceived impacts their application may have on the community. 2. Ensure that the citizens and property owners within the community have an adequate opportunity to learn about applications that may affect them and to work with applicants to resolve concerns at an early stage of the process. 3. Facilitate ongoing communication between the applicant, interested citizens and property owners, County staff, Planning Commissioners and elected officials throughout the application review process. C. The citizen participation plan is not intended to produce complete consensus on all applications, but to encourage applicants to be good neighbors and to allow for informed decision-making. D. The level of citizen interest and area of involvement will vary depending on the nature of the application and the location of the site. The target area for early notification will be determined by the applicant after consultation with the Planning and Design Review Division. At a minimum, the target area shall include the following: 1. Property owners notice area shall be as follows: Subject Property Size Notice Boundary a. One (1) acre or less – three hundred feet (300’) b. More than one (1) acre – one thousand feet (1,000’) c. Planned Area Development (PAD) or Major Planned Area Development Amendments, or structures comprising a gross floor area of 30, 000 square feet or greater – Two thousand six hundred forty feet (2, 640’) – (Half Mile) SECTION 209 CITIZEN PARTICIPATION